Introduction to Audit Events
FTE Tree creates robust and reportable audit trails for many changes made by the system or users in your organization. While many audit events are auto-generated by the system, such as when a position is approved, configurable audit events selected or entered by a user are available in the following locations and situations when the object or its attributes are created or updated:
- Positions
- Employees
- Job Codes
- Requisitions
- Approval Requests
Configuring Audit Event Settings
Although they share common functionality, audit events are filtered and configured independently for each available use location listed above. Appropriate permissions are required to update these settings. For each use location and type, you can configure the entry fields to be visible and/or required.
Two types of user-entered audit events are available:
- Event Note Text Field: A free text field where your users can type any content they wish.
- Event Note Choice Field: A choice field where users select from a list of predefined choices configured by your organization.
The following options are available for configuration in both fields unless otherwise noted:
- Use Location: This value is predefined and identifies where the note fields are used. For example, 'Position Create' is used when a new position is created.
- Enabled: Selecting this option shows the note field on the form. Deselecting the option hides it.
- Label: This is the name of the form field to be displayed. The default value is "Audit Event Type" for the choice field and "Audit Event Note" for the text field.
- Help Text: Enter any help text you wish to be displayed under the field in the form. The default is none.
- Choice Group: This applies only to the event note choice field and contains the group of choice values your users can select from. These are updated using the same methodology as other choice groups in the application.